PCO Services

HQ’s PCO & Event Management Services: Elevate Your Association & Corporate Events

With over 30 years' experience in supporting associations and the MICE industry, Meeting Media Group (publishers of HQ Magazine) is expanding its services to offer comprehensive PCO (Professional Congress Organiser) and event management solutions. Based in Brussels, one of the global hubs for international and European associations, we are uniquely positioned to leverage our deep industry connections to deliver impactful events.

No matter whether you're planning a major conference, an association workshop or a high-level corporate networking event, our dedicated team will ensure seamless execution and memorable experiences that align with your strategic objectives.

Why Choose Meeting Media?

As a well-established media company, we have built global relationships with associations, PCOs, convention bureaus, convention centres, hotels, and suppliers across every continent. Our unique position in the industry allows us to leverage these connections to bring your vision to life, ensuring that your event reaches the right audience with the maximum impact.

Global Reach, Local Expertise:

• Extensive partnerships in Europe, Asia-Pacific, UAE, Africa, and the Americas.
• Strong relationships with the meetings industry and city tourism authorities
• Access to local suppliers, PCOs, and convention bureaus to streamline logistics and enhance the delegate experience.

Our Track Record of Success

We bring a wealth of experience in organising successful events, including:

• 2024 - Association Events: Proud winners of the bid to organise the World Customs Organization’s Technological Congresses in 2026 and 2027.
• 2024 - Corporate Events: Successfully hosted the Vlerick Leadership Club Event with the support of the Switzerland Convention & Incentive Bureau and Geneva Tourism, bringing together 75 top executives from leading companies in Belgium.
• Destination Workshops: We’ve organised numerous workshops, dinners, and lunches in collaboration with global convention bureaus in Brussels, showcasing destinations to association representatives.
• Headquarters Grand Ball: A premier event for senior association executives held annually in collaboration with 4-5 international convention bureaus.

What We Offer: Comprehensive PCO & Event Management Services

Our services include, but are not limited to:

• Strategic Planning & Logistics: From developing RFPs to liaising with local PCOs and convention bureaus, we handle everything from venue sourcing to AV setups and catering arrangements.
• Exhibition & Floorplan Design: Full design of exhibition manuals, floor plans, and booth setup for events hosting up to 1500 delegates with 50-70 exhibitor booths.
• Networking & Catering: Focus on maximising sponsor visibility with strategically placed coffee breaks, dinners, and gala events.
• Sponsorship Acquisition & Management: We specialise in identifying and securing sponsorships to ensure your event’s financial success, with a proven track record of generating a 10-20% surplus on target revenues.

Our team will work closely with you to include local cultural elements and create authentic experiences for your delegates, ensuring a memorable event that reflects the host destination's unique character.

Want to Learn More? Let’s Connect!

Whether you’re looking to organise a corporate event, association congress, or a destination-focused workshop, HQ’s PCO & Event Management team is here to support you every step of the way. Reach out to our Event Support Team here to discuss how we can bring your event to life. press@meetingmediagroup.com