Last updated: 2025
At Meeting Media Group (MMC), trust and security are at the core of everything we do. Whether you’re a reader, customer, or partner, we are committed to safeguarding your personal data and ensuring a secure and transparent experience when engaging with our services.
This Privacy Policy outlines how MMC collects, manages, uses, and protects your personal data. By interacting with our services, you agree to the terms outlined below.
1. Who is Meeting Media Group?
Meeting Media Group (MMC) is the publisher of HQ Magazine and various digital and print publications, including HQ PASSPORT and custom destination reports. Our services are designed to connect associations, meeting planners, and the broader MICE industry with innovative insights and valuable resources.
MMC operates globally with its headquarters at:
Mechelseplein 23, 2000 Antwerp, Belgium
For questions related to data privacy, please contact:
subscription@meetingmediagroup.com
2. What Data Do We Collect?
We collect data to enhance our services and ensure relevant, personalised experiences. Below is an outline of the types of data we collect:
For all users:
- Basic personal information: Name, job title, organisation, and professional email address.
- Technical data: Browser type, device information, and website activity (e.g., page views).
For clients and partners:
- Corporate details: Organisation name, legal address, VAT/registration number, and bank account information for invoicing purposes.
We only collect this data with your explicit consent and will not store sensitive personal information like gender, racial or religious identifiers.
3. Why Do We Collect Your Data?
We collect data to deliver and improve our services, including:
- Transaction processing: For subscriptions, invoicing, and other business transactions.
- Service enhancement: Analysing technical data to improve website functionality.
- Marketing: Providing updates on new services, publications, or events that may interest you.
- Compliance: Ensuring adherence to legal and regulatory requirements (e.g., GDPR).
4. How Do We Protect Your Data?
Your data security is our top priority. We store all data on secure servers and restrict access to authorised personnel with valid business reasons. We also use industry-standard encryption and monitoring systems to protect against unauthorised access.
5. How Long Do We Keep Your Data?
We retain your data only for as long as necessary:
- Transactional data: Retained per legal requirements (e.g., invoicing).
- Consent-based data: Removed upon withdrawal of your consent.
- Legitimate interest data: Retained as long as it supports service enhancement, marketing, or analytical purposes.
6. Who Do We Share Your Data With?
We only share your data when necessary:
- Service providers: For payment processing, campaign management, or technical support.
- Legal obligations: When required by law, such as tax or security investigations. We never sell your data to third parties.
7. Your Rights
You have the following rights regarding your personal data:
- Access and rectification: Request and update your data.
- Erasure: Request the removal of your data from our systems.
- Objection: Challenge data processing based on legitimate interest.
- Data portability: Obtain a copy of your data for personal use.
For assistance, contact:
subscription@meetingmediagroup.com
8. Cookies Policy
Our website uses cookies to enhance your browsing experience. These small text files store data about your preferences and activity. By using our site, you consent to the use of cookies.
You can manage cookie settings in your browser. Note that blocking cookies may limit some features of our services.
9. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will take effect immediately upon posting. The most recent update is noted at the top of this page.
10. Contact Us
For questions or concerns about your data, you can reach us at:
- Mail: Mechelseplein 23, 2000 Antwerp, Belgium
- Email: subscription@meetingmediagroup.com
- Website: www.meetingmediagroup.com
- Our dedicated Data Protection Officer is available to assist with privacy-related inquiries at subscription@meetingmediagroup.com.
